Hospitals: tearing down 'wall of silence' with a toolkit

03/06/2016

The Agency for Healthcare Research and Quality AHRQ introduces tools to help hospitals change their approach to handling patient harm, malpractice suits and more.

Graphic: Drawing of a toolkit filled with posters, flyers and stethoscopes

The new toolkit is based in part on the approach taken by the U-M Health System, which has been studied for more than a decade; ©U-M Health System

Inside the walls of America's hospitals, countless feats of healing and caring happen every day. But when something unexpected, or harmful, happens to a patient, a different kind of wall can sprout up almost instantly. This invisible "wall of silence" - built out of legal worries - keeps patients from getting information about what happened, compensation for their suffering, or even a simple apology.

It also keeps doctors, nurses and others from being able to learn from mistakes and near-misses - and causes them emotional trauma. Worst of all, the wall sends too many people into lengthy, costly, draining court proceedings. A new toolkit for hospitals introduced today by the federal government aims to break down that wall, or keep it from ever rising, at hospitals around the country.

Based in part on the wall-busting approach taken by the University of Michigan Health System since the early 2000s, it is called the CANDOR toolkit, for Communication and Optimal Resolution. It has been tested at 14 other hospitals across three health systems in recent years.

In its announcement today, the federal Agency for Healthcare Research and Quality noted that CANDOR can help hospitals handle any situation where a patient gets harmed during care - whether or not a true error occurred.

It is based on the concepts of removing barriers to reporting harms, errors and near misses, analyzing what allowed them to happen, communicating proactively and transparently with patients who are harmed, and improving timeliness of response.

The goal: to improve safety, serve patients better, reduce the emotional toll on clinicians and resolve situations fairly - with litigation as a last resort.

"To see AHRQ take this effort to a national level, so that hospitals can make true cultural change for the sake of both patients and staff, is truly gratifying," says Richard Boothman, J.D., who has led the UMHS effort in his role as chief risk officer and executive director of clinical safety. "There is real momentum behind this idea of transparency and learning, with the patient at the center, and we are glad to have played a role in showing it is possible."

Boothman, who defended UMHS in malpractice suits for more than a decade before working with leaders to develop a better way, helped AHRQ develop some of the toolkit's materials.

"The ultimate goal is to be honest about unexpected clinical outcomes," he says. "The patients impacted deserve it, our staff deserves it and most importantly, we will only improve by being honest and accountable."

After more than 15 years of using the approach that forms the basis of CANDOR, UMHS has seen dramatic drops in the number of new lawsuits, the number of malpractice cases that make it to court, and the amount paid to compensate patients.

At the same time, clinicians across U-M's hospitals and clinics have felt more free to report situations that caused harm or a near-miss, or that could pose a hazard.

This has allowed faster response to investigate each situation, and reduce the chance of harm in the future by changing procedures, equipment and clinical practice. It is also made it possible to offer immediate apologies and compensation to patients who were harmed.

Not every case is clear-cut. In these situations, a panel of experts reviews the facts uncovered by the investigation, to determine if care was in line with standards and known risks. If they find it was not, this helps shape the potential compensation offered to the patient. And if it was, this provides the basis for discussions with the patient's attorney, or a full-on defense in court.

"We have built a culture of admitting when we are wrong, learning from our mistakes, and apologizing - but also of defending appropriate care to the fullest," says Boothman. "We hope that others can adapt this approach to their own clinical environment, using the toolkit to help them."

MEDICA-tradefair.com; Source: University of Michigan Health System

More about U-M at: uofmhealth.org